Link Removal Alert Template
Templates for alerting team members and contacting partners when links are removed
For SEO Manager
Link Removal Alert Templates
Use these templates for internal alerts and partner communications when a link removal is detected.
Internal Alert Template
Alert Type: Link Removed
| Field | Value |
|---|---|
| Partner | [Partner name] |
| Partner domain | [domain.com] |
| Affected URL | [URL where our link was] |
| Our target URL | [URL the link pointed to] |
| Last verified | [Date link was last confirmed live] |
| Detected | [Date removal was detected] |
| Exchange value | [Partner score / DR] |
| Priority | [Critical / High / Medium] |
Recommended action: Verify the removal manually and initiate partner outreach within 48 hours.
Partner Outreach: First Contact
Subject: Quick check on our link exchange
Hi [Name],
I hope you are doing well. I wanted to reach out because our monitoring picked up that the link to our site on your page at [their page URL] appears to have been removed or is no longer visible.
This might be unintentional — sometimes site updates or CMS changes can affect link placements. Could you take a look when you get a chance?
For reference, the link was pointing to [your URL] with the anchor text “[anchor text]” as we agreed on [agreement date].
Happy to help troubleshoot if you think it might be a technical issue.
Thanks, [Your Name]
Partner Outreach: Second Notice (7 Days Later)
Subject: Follow-up: link on [their page URL]
Hi [Name],
I wanted to follow up on my message from last week about the link on your page at [URL]. I have checked again and the link is still not visible.
Could you let me know if this was intentional or if there is something we need to discuss? Our agreement included maintaining the link, and we are still hosting your link on our end at [your page URL].
Looking forward to your response.
[Your Name]
Escalation: Final Notice (14 Days After First Contact)
Subject: Link exchange status — [Their Site] and [Your Site]
Hi [Name],
I have reached out twice regarding the removed link on [URL] without hearing back. Since our reciprocal exchange agreement requires both links to remain live, I will be removing your link from our site at [your page URL] within the next 7 days unless the issue is resolved.
Please let me know if you would like to discuss this.
[Your Name]